Privacy Policy for Guru Darshan Attendance

Effective Date: October 4, 2026

Guru Darshan Attendance ("we," "our," or "us") is committed to protecting the privacy and security of our users, staff, and institutional administrators. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and administrative portal.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

1. Information We Collect

We collect information that is strictly necessary to provide reliable attendance tracking, geofence verification, and workforce management:

• Personal Identification Information: Full name, email address, organizational ID, and user role (e.g., Admin, Staff) provided during account setup.

• Biometric & Facial Data: Facial images or facial feature embeddings captured during the real-time check-in face verification process to verify user identity. Note: Biometric verification data is processed securely and is never sold or shared with third parties.

• Location Data (Geofencing): Precise GPS coordinates and distance metrics gathered at the moment of check-in to verify that staff are within authorized campus boundaries.

• Device & Technical Information: Device ID, operating system version, and system logs (admin_audit_log, member_audit_log) used for security audits and troubleshooting operational failures.

2. How We Use Your Information

We use the collected information for the following purposes:

• To authenticate user identities and execute secure attendance check-ins and check-outs.

• To validate geographical compliance using GPS geofencing.

• To maintain tamper-proof audit logs for institutional administrators to review attendance records and shift performance.

• To diagnose app performance issues, resolve reported bugs, and improve system reliability.

3. Data Storage and Security

• All data (including user profiles, audit logs, and attendance records) is stored securely in encrypted cloud databases (Google Cloud / Firebase Firestore).

• We implement industry-standard security measures, including role-based access control and encrypted transport protocols (HTTPS/SSL), to protect your information against unauthorized access or disclosure.

4. Disclosure of Your Information

We do not sell, trade, or rent your personal or biometric information to third parties. We may disclose information only under the following circumstances:

• With Your Institution: Attendance logs, timestamps, and verification status are shared with authorized administrators within your organization (orgId) for payroll and operational management.

• Legal Obligations: If required by law, subpoena, or government regulatory request in connection with compliance or safety audits.

5. Data Retention and Deletion

• We retain active attendance records and audit logs for a rolling three-month window (incorporating the current operating month and the previous two months) to facilitate institutional payroll processing and PDF report generation .

• Historical data beyond this cycle is archived or securely purged in accordance with administrative guidelines. 

• Users or administrators may request account deactivation or data removal by contacting our support team.

6. Children's Privacy

Our application is intended strictly for professional institutional use and is not directed at children under the age of 13. We do not knowingly collect personal data from children.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted within this document with an updated effective date.

8. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:

• Developer / Support Contact: support@gurudarshan.com